(4) Quartermaster. Among the duties of the Department Quartermaster, he shall:
a. Qualify and secure a bond in a sum at least equal to the amount of the liquid assets for which he may be accountable in accordance with Section 703.
b. Collect all monies due the Department and have charge of the funds, securities and other property of the Department, all of which shall be placed in his care. He shall be the accountable officer of the Department and the Treasurer of all committees handling funds.
c. Disburse funds as properly authorized by the Department using accepted banking practices. Unless otherwise provided for in Department By-Laws, all disbursements of Department funds shall bear
the signature of the Quartermaster. (Read More)

Welcome to your VFW State Quartermaster & Adjutant’s page on our Wisconsin VFW Web Network. We are pleased and proud to serve our great Department of Wisconsin from our State Headquarters Building in Madison.

Working together, State Quartermaster Steve Pepper and State Adjutant Dana Simons provide critical support and coordination for all levels of our organization. Please don’t hesitate to contact us on any VFW issue. If we can’t help, we can generally put you in touch with someone who can.

Our regular office hours are Monday – Friday from 8:00am to 4:30pm. For complete contact information, CLICK HERE

Be sure and check this page frequently for important information and updates, plus access to special administrative tools and forms to facilitate your VFW experience.

For your convenience and to save time, our periodic updates of Audits & Inspection Report and Post Action Report Summary are now directly accessible from the main menu under “TOOLS”, “LATEST REPORT SUMMARIES” . This menu is available throughout all pages of the Department site plus on all District pages.

Visit our new State Headquarters Building just off the Beltline at the Hwy 51 exit!

NATIONAL ORDERS, BULLETIN & CALENDAR

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District Meetings Schedule – See Calendar

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Submit your questions or comments to the State Quartermaster/Adutant here.

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(Duties of the State Quartermaster & Adjutant, Continued)

d. Receive annual membership dues (admission fees if applicable) and life membership fees and forward the National dues and life membership fees immediately to National Headquarters as prescribed in Section 104.

e. Provide the auditors with all records, files and statements required or necessary for the preparation of the Department report of audit.

f. Maintain a dues reserve fund as prescribed in Section 717 of the By-Laws and Manual of Procedure.

g. The books and records of the Quartermaster shall be maintained in a legible and uniform format. Record keeping by electronic means may be used, provided a back-up and a hard copy is maintained. Books and records shall be available  or inspection by authorized officers and Department members at all reasonable times. Reconcile and verify all transactions listed on all bank statements to assure the accuracy of Department records. Unless authorized by the Department to remove such books and records from its facilities, all such books and records shall be kept at the Department facilities.

h. He shall provide access and transfer to his successor in office or anyone designated by higher authority, without delay, all books, records, papers, monies, securities and other property of the Department in his possession or under his control.

i. Comply with, and perform all duties required of him by the laws and usages of this organization, applicable By-Laws and order’s from lawful authority and perform such other duties as are incident to such office.

j. Report on transactions concerning receipts and expenditures, for any given period, at a regular or special meeting of the Department.

k. Budget. Prepare a tentative budget for the financial operations of the ensuing year. Said budget shall set forth all anticipated income and estimated expense. Restricted funds shall be budgeted separately in every instance, and the budget shall be in balance. Final action must be taken on the adoption of the budget at the first stated meeting of the  Department Council of Administration and, when adopted, the budget shall be the expenditure guide for the ensuing  year. The budget must be adopted by the Department Council of Administration and forwarded to the Adjutant General by August 31 of the current administrative year.

l. Reports.

1. Prepare for the Department Convention a complete financial report, membership report, a list of Posts in good standing and the number of delegates to which each Post is entitled.

2. Prepare a quarterly and final year-end financial report for the Department Council of Administration.

3. Forward the final year-end financial report and a copy of Form 990 filed with the IRS to the Adjutant General.

4. Prepare other reports as directed by the Department Commander, Council of Administration or Department Convention.

m. Comply with and perform all other duties required of him by the laws and usages of this organization, the Department Convention, Department By-Laws, Department Commander and Department  Council of Administration, the National Convention and the National By-Laws, Manual of Procedure, Ritual and lawful orders from proper authority and perform such other duties as may be incident to  the office.

(5) Adjutant. Among the duties of the Department Adjutant, he shall:

a. Be the official corresponding officer for the Department and shall attest to all official communications and reports with his signature.

b. Prepare reports as directed by the Department Commander, Council of Administration or Department Convention.

c. Maintain the books and records in a legible and uniform format. Record keeping by electronic means may be used, provided a back-up and a hard copy is maintained. Books and records shall be available for inspection by authorized officers and Department members at all reasonable times. Unless authorized by the Department to remove such books and records from its facilities, all such books and records shall be kept at the Department facilities.

d. Records. Maintain a roster of the following:

1. Department Officers and Committees.

2. Districts and County Councils (if applicable) to include officers, committee chairmen, and meeting times and places.

3. Posts, Post Officers, meeting times and places, membership data and other information provided by the Department Quartermaster.

e. Files.

1. Maintain such records and correspondence as prescribed by National Headquarters and the Department Council of Administration.

2. Prepare and maintain minutes of each Council of Administration meeting and Department Convention after correction and approval.

3. A file containing a copy of the proof of eligibility submitted by officers pursuant to Section 516.

f. Maintain a current copy of the By-Laws, Manual of Procedure and Ritual of the Veterans of Foreign Wars of the United States and copies of the By-Laws of the Department, District and County Council (if applicable), and all Posts within its jurisdiction.

g. Transfer to his successor, without delay, all books, papers, records, monies and other records and property of the Department in his possession or under his control.

h. Comply with and perform all duties required of him by the laws and usages of this organization, applicable By-Laws and orders from lawful authority and perform such other duties as are incident to such office.

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